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Important change: New reporting exemption for registered charities
Reporting requirements for many Victorian incorporated associations are changing.
If your association is also a charity registered with the Australian Charities and Not-for-profits Commission (ACNC), for any financial year of the association that ends on or after 30 June 2018, you will no longer need to:
- lodge an annual statement for that association with Consumer Affairs Victoria
- pay an annual statement lodgement fee.
You must continue to lodge the Annual Information Statement with the ACNC for each financial year and follow their regulatory requirements.
The new reporting exemption only applies to annual reporting obligations to Consumer Affairs Victoria. You must continue to submit the association’s financial statements to members at the annual general meeting.
The exemption is not retrospective. For financial years that end before 30 June 2018, you must still submit separate annual statements to the ACNC and Consumer Affairs Victoria.
The exemption will not apply to charities who have been approved by the ACNC to:
- withhold financial details (for example, revenue) or financial reports from the ACNC register, or
- form part of a reporting group.
All incorporated associations must continue to notify us via myCAV of any changes, such as the association’s name, details or rules.
You can confirm whether your association is a registered charity using the ACNC charity register.
For information about reporting obligations to the ACNC and the conditions on reporting and fee exemptions, visit Regulation of charities - ACNC.
When to lodge
Your association must lodge an annual statement with us every year within one month after its annual general meeting.
On or after your association's end of financial year date, we will email your association secretary a notification to lodge your annual statement.
You must lodge your annual statement via the online system myCAV. Follow the steps involved in How to lodge.
Who can lodge
Lodgement can be made by either the secretary or an authorised delegate of the association.
What you’ll need
You will need required documents as electronic files to upload to your annual statement form - these are the same documents presented to members at the annual general meeting:
For Tier 1 associations:
- no documents required (but you will still need to lodge the annual statement).
For Tier 2 associations:
- reviewed accounts for both the association and any trusts it administers
- a signed and dated independent report of the review of financial statements.
For Tier 3 associations:
- audited accounts for both the association and any trusts it administers
- a signed and dated independent audit report.
For more information about association tiers, view Financial statements and auditing requirements – incorporated associations.
How to lodge
- On or after your association's end of financial year date, we will email your association secretary a notice to lodge your annual statement. The email will include a link to the myCAV sign in.
- Once you are in the myCAV sign in page, enter your email address and password in the sign in form on the page, then click the ‘sign-in’ button. This will open your myCAV account page.
- Once you are in your myCAV account page, you will see your incorporated association(s) name. Below the name, you should see the text ‘Annual statement [year] available to lodge’ and ‘Lodge’. Click ‘Lodge’. This will open the annual statement form. The form should take about 5 minutes to complete.
Below is an example of how your myCAV home page will look when an annual statement is ready to lodge. If you do not see 'Annual statement [year] available to lodge' on your myCAV home page, you do not have any annual statements that need to be lodged.
You can pay:
- online using a debit or credit Visa or MasterCard, or
- by cheque in person using Post Billpay at a Post Office. If you pay using Post Billpay, we will send an invoice to your email address and you will have 14 days to make the payment.
When payment is accepted, we will send you an email advising your payment has been successful, and a copy of your receipt.
For fee amounts, view Fees and forms – incorporated associations.
Apply for an extension of time to lodge an annual statement
If there are exceptional circumstances that prevent your association from lodging an annual statement by the due date, your association may complete and lodge an Application for extension of time to hold an annual general meeting or lodge financial statements (Word, 138KB).
Note that you can only apply for an extension:
- for your association’s most recent financial year
- between the financial year end date and the annual statement due date.
All applications for an extension are subject to approval by Consumer Affairs Victoria.
Failure to lodge an annual statement
If your association does not lodge its annual statement, it means it is not meeting its legal obligations, and could face penalties.
Change financial year end date
If your association wants to change its financial year end date, it must:
- pass a special resolution if the rules of the association require this
- complete a change of rules transaction in myCAV
- ensure all time periods are accounted for in the next annual statement it lodges with us.
For more information on special resolutions, view Meetings - incorporated associations.
Update association details
You can update your incorporated association details, including postal and email addresses, rules, secretary, and delegates at any time via your myCAV account. For more information, view Update incorporated association details.