Financial reporting requirements of incorporated associations – step-by-step summary

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There is a new financial reporting exemption for associations which are also registered charities. For more details, view our Lodging an annual statement page.

The information below is a summary of the steps your incorporated association must take in order to submit its annual statement to Consumer Affairs Victoria properly.

Before the annual general meeting – prepare financial statements

The annual general meeting is a meeting of all the members of an incorporated association and must be held each year. It is a part of the financial reporting cycle and financial statements must be prepared in readiness for it.

Step 1: Prepare financial statements based on your association's financial records from the past financial year; you may have to prepare additional statements based on your association's tier level.

Step 2: The committee considers the financial statements; two committee members certify that the statements provide a ‘true and fair’ view of the association’s financial performance and position.

For more information, view our Financial statements and auditing requirements - incorporated associations page.

At the annual general meeting – present financial statements to members

Step 3: The committee presents the financial statements (with the certificate signed by two committee members) to members at the annual general meeting (which must be held within five months of the end of your association’s financial year). If applicable, a review or audit report must also be presented. The annual general meeting minutes must include a copy of each of these documents.

Step 4: Immediately following the annual general meeting, a committee member must certify that they attended the annual general meeting and that the financial statements were presented to members.

For more information, view our Financial statements and auditing requirements - incorporated associations page.

After the annual general meeting – lodge the annual statement

Step 5: Annual statements must be lodged online using your myCAV account within one month of your annual general meeting. Lodgement can be made by either the secretary or an authorised delegate of the association.

For more information, view our Lodging an annual statement - incorporated associations page.