Update incorporated association details

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Check current details

Via myCAV

You can check your current details by signing into your myCAV account:

  1. Open the myCAV sign in page
  2. Once you are in the myCAV sign in page, enter your email address and password in the sign in form on the page, then click the ‘sign-in’ button. This will open your myCAV account page.
  3. Once you are in your myCAV account page, you will see your incorporated association(s) name. Click the name - this will reveal your association's details.

Via the public register

View our Search for an incorporated association page.

How to update details

  1. Open the myCAV sign in page
  2. Once you are in the myCAV sign in page, enter your email address and password in the sign in form on the page, then click the ‘sign-in’ button. This will open your myCAV account page.
  3. Once you are in your myCAV account page, you will see your incorporated association(s) name. Click the name - this will reveal your association's details, and the list of 'Actions', i.e. links to change the details.
  4. Click a link under 'Actions', e.g. 'Change address'. This will open a form for you to update the details.

When to update details

You must advise us of any changes to your incorporated association’s details on the public register of incorporated associations in Victoria, including:

  • appointing a secretary
  • changing secretary address or email address
  • changing registered address of incorporated association
  • changing name of incorporated association
  • changing financial year end date
  • changing rules (for more information on rules, view our Incorporated association rules page)
  • adopting model rules (for more information on rules, view our Incorporated association rules page).

Note: Please notify us of changes to your association's name or rules within 28 days. For all other changes, notify us within 14 days. Please refer to How to update details above.

If you have made a change but have not notified us within the required timeframes, please do so as soon as possible.

Keep your association’s details up to date; otherwise, it may miss important notifications from us.

Transfer incorporated association to company limited by guarantee

You must also advise us if your incorporated association transfers its registration to become a company limited by guarantee, within 14 days of the transfer occurring.

Your association must first approve the transfer, and any associated change of name, by passing a special resolution at a general meeting. You must submit to us:

  • a copy of the meeting minutes showing the resolutions
  • a copy of the company’s certificate of registration with the Australian Securities and Investment Commission
  • any outstanding association annual statements.

Submitting the correct documents will ensure that your organisation:

  • is no longer subject to the Associations Incorporation Reform Act 2012, and
  • will be removed from the public register of incorporated associations.

Annual statement

Your association must lodge an annual statement with us every year within one month after its annual general meeting. For more information, view our Annual statement - incorporated associations section.