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Fees and forms - estate agents

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Licensing fees and forms
Agency authority forms
Trust account forms
Other forms

The table below sets out fees for the 2023-24 financial year.

Licensing fees and forms - myCAV

Activity	Form	Fee (all amounts are GST exempt)
Create a myCAV account to apply for a licence, lodge annual statement or change licence details	Create or sign-in to your myCAV account	Free
Lodge annual statement and fee	Estate agents - lodge annual statement (myCAV)	Individual: $230.90 Company: $230.90 plus $210.80 per director
Apply for a company licence	Estate agent - company licence application (myCAV)	$441.90 plus $301.10 per director
Apply for an individual licence	Estate agents - individual licence application (myCAV)	$415.10
View and print your licence certificate	Create or sign-in to your myCAV account	N/A
Notify the Business Licensing Authority of an agent’s representative or licensed estate agent commencing or ceasing employment	Estate agents - change of details (myCAV)	N/A
Notify of any changes to licence details	Estate agents - change of details (myCAV)	N/A
Lodge late fee	N/A – the Business Licensing Authority will notify you via your myCAV account if they do not receive your annual statement and fee by your licence anniversary date.	$103.70

Licensing fees and forms - outside myCAV

Activity	Form	Fee (all amounts are GST exempt)
National criminal history and other record checks	Consent to national criminal history and other record checks (Word, 141KB)	N/A
Withdraw a licence application	N/A – send the Business Licensing Authority a request to withdraw your application using the BLA enquiry form	N/A
Apply for permission to be employed as an agent's representative or hold an estate agent’s licence if you are disqualified - individual	Estate agents - permission application (myCAV) For information about spent convictions, view Spent convictions.	$1,273.40
Apply for permission to hold a licence fee if disqualified - company	Estate agents - permission application (myCAV) For information about spent convictions, view Spent convictions.	$1,294.30 plus $1,010.90 per director
Declare eligibility to work as an agent’s representative (for employer records only). Required whenever an agent's representative is hired	Eligibility to be employed as an agent's representative checklist (Word, 231 KB)	N/A
Provide written authority to an agent's representative or estate agent employed by another estate agency business (for employer records only)	Authority to perform the duties of an estate agent (Word, 418KB)	N/A
Apply for approval for an estate agent or agent's representative to temporarily manage an office when a licensee, officer in effective control or branch manager will be absent for more than 30 days	Estate agents application for short-term manager approval (Word, 430KB)	N/A
Apply for approval to manage a different branch office (applicable to an approved agent’s representative Branch Manager before 1 February 1995)	Application to manage a different branch office (Word, 445KB)	N/A
Provide written authority to an agent's representative or estate agent employed by another estate agency business	Authority to perform the duties of an estate agent (Word, 418KB)	N/A
Apply for an extension of time to lodge annual statement and fee	N/A – send the Business Licensing Authority (BLA) a request in writing, via the BLA enquiry form, accompanied by the prescribed fee within the six weeks prior to your licence anniversary date.	$107.20
Lodge annual statement and fee - branch manager	N/A - the BLA will send your annual statement	$44.40
Apply for extension of time to lodge annual statement and fee – branch manager	N/A – send the BLA a request in writing, via the BLA enquiry form, accompanied by the prescribed fee for the request within the six weeks prior to your licence anniversary date.	$107.20
Lodge late fee – branch manager	N/A – the BLA will send a late notice to you if they do not receive your annual statement and fee by your licence anniversary date.	$103.70
Request a copy of your licence certificate (licences granted before 15 November 2017)	N/A - send the BLA a request for the certificate using the BLA enquiry form.	N/A
Copy of extract from register or records kept by Registrar	N/A – send the BLA a request for the copy or extract using the BLA enquiry form	$96.00
Registrar’s certificate of contents of Register	N/A - send the BLA a request for the certificate using the BLA enquiry form.	$120.20

Agency authority forms

Activity	Form	Fee (all amounts are GST exempt)
Notify client of estimated selling price (included in agency authority)	Director approved form for use in agency authority - estimated selling price (Word, 73KB)	N/A
Notify client of where complaints about commission or expenses can be made (included in agency authority)	Director approved form for use in agency authority - making a complaint concerning commissions and/or outgoings (Word, 73KB)	N/A
Notify client of commission sharing with anyone other than an estate agent or agent’s representative who works in your agency (included in agency authority)	Director approved form for use in agency authority - notice of commission sharing (Word, 79KB)	N/A
Notify client of any rebates or discounts you will receive (included in agency authority)	Director approved form for use in agency authority - rebate statement (Word, 118KB)	N/A
Notify client of you not being entitled to a rebate (included in agency authority)	Director approved form for use in agency authority - rebate statement - no rebate will be received (Word, 75KB)	N/A

Trust account forms

Activity	Form	Fee (all amounts are GST exempt)
Independent audit report of your trust account form	Auditor’s report on estate agent's trust account(s) (Word, 110KB)	N/A
Lodge your trust account audit report	Create or sign-in to your myCAV account	N/A
Apply to vary your trust account audit date	Application to vary trust account audit date (Word, 167 KB)	N/A
Open a trust account	Create or sign-in to your myCAV account	N/A
Close a trust account	Create or sign-in to your myCAV account	N/A
Notify us that you did not receive or hold trust money in your trust account during an audit period	Create or sign-in to your myCAV account	N/A

Other forms

Activity	Form	Fee (all amounts are GST exempt)
Disclose to vendor any conflict of interest	Disclosure of conflict of interest to vendor (Word, 99KB)	N/A
Provide purchaser with details of financial performance over the last two years of a small business for sale	Statement by a vendor of small business (Section 52) (Word, 114KB)	N/A
Create a complaint handling and dispute resolution policy	Sample estate agency complaint handling and dispute resolution policy (Word, 42KB)	N/A
Create a contract of sale of real estate	Sample contract of sale of real estate (Word, 113KB)	N/A
Create a contract of sale of business	Sample contract of sale of business (Word, 178KB)	N/A

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