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Other pages have information about applying for a property, paying the bond and unlawful discrimination.
A rental agreement is a contract between a renter and a rental provider (landlord). Once you have signed it, there is no ‘cooling off’ period. It is important to understand what you are agreeing to when you sign a rental agreement.
Other pages have information about rooming houses and caravan parks or things you check when starting a site agreement in a residential park or village.
Making sure the property meets minimum standards
Does the rental property meet the 15 minimum standards? The rental provider must make sure their property meets the standards before it’s advertised, or before a renter moves in.
Inspect the property before you sign an agreement. Read about what to do when the property does meet the minimum standards.
If the rental property does not meet the minimum standards, renters can end the rental agreement before they move in. Renters can also request an urgent repair to make the rental property meet the minimum standards at any time after they move in.
Using the correct agreement (lease)
You must use the prescribed form when entering into a written rental agreement. A prescribed form is defined by Victorian rental law.
We recommend using the official rental agreement form provided on our website.
You can read more about residential rental agreements, and find the forms on that page, before you sign.
Either a rental provider or renter can request that certain conditions be included in a rental agreement. For example, a rental provider might include a condition that says no smoking is allowed inside the property.
A rental provider or renter cannot agree to any terms which are inconsistent with the term of the Residential Tenancies Act or the standard rental agreement. This will be invalid. For example, the rental provider cannot include a term saying that they will inspect the property every month.
You can see a list of conditions that are not allowed to be included on residential rental agreements.
Receiving notices and other documents electronically
Renters and rental providers can agree to receive notices and other documents from each other electronically (usually via email). This should be noted in the rental agreement.
If you consent to receive notices electronically, make sure you provide an email address that you check regularly.
A renter can withdraw their consent at any time by telling their rental provider. We recommend doing this in writing.
If your email address changes during your rental agreement, you must tell the other party immediately.
Paying rent and fees
Renters must be given at least one way to pay rent that does not require them to pay fees. For example, this might be by direct bank transfer or direct debit.
A rental provider cannot ask for or accept more than one month’s rent in advance unless the weekly rent is more than $900.
For more information, go to paying rent and rent in advance.
Rental providers cannot charge for:
- the costs of preparing the agreement
- a set of all house keys for each renter on the agreement.
Bond amounts
Usually, a rental provider cannot ask for a bond that is higher than the amount of one month’s rent. Find out more about bond payments and amounts.
Before you sign
When you make an agreement with someone to rent their property to live in, you are entering a residential rental agreement. This is a legal document, and it can take time to end the agreement, so you need to be confident that the property is right for you.
Before you sign a rental agreement, the rental provider must let the renter know:
- if they intend to sell the premises, and if so, whether they have engaged an agent to sell the property, or if there is a contract of sale
- if a mortgagee is taking action to possess the premises, and if so, whether a mortgagee has commenced proceedings to enforce the mortgage
- if they are the owner of the property, or if they are not the owner of the property but they have a right to rent the property out
- if the premises are supplied with electricity from an embedded electricity network. If so, the rental provider must provide the trading name of the embedded network, ABN of the embedded network operator, the contact details, and electricity tariffs and any other fees applicable (or details where that information may be accessed)
- if, to the best of the rental provider’s knowledge, the rental property or common property has been the location of a homicide in the last 5 years
- if the rental property meets the rental minimum standards
- if, in the last 3 years, the rental provider has received a repair notice(s) seeking repair of mould or damp related to the building structure.
- the date when an electricity safety check was last conducted at the premises
- the date when a gas safety check was last conduced at the premises
- whether there are any outstanding recommendations from the electricity and gas safety checks
- if the rental property is a heritage listed place
- if, to the best of the rental provider’s knowledge, the rental property has been used for the trafficking or cultivation of a drug of dependence in the last 5 years
- if, to the best of the rental provider’s knowledge, the rental property has asbestos in it
- if, to the best of the rental provider’s knowledge, the rental property is affected by any building or planning application lodged with a relevant planning authority
- if the rental premises are subject to a notice, order, declaration, report or recommendation issued by a relevant building surveyor, municipal building surveyor, public authority or government department relating to any building defects or safety concerns associated with the rented premises or common property. If the answer is yes, the rental provider must provide a description of the order, notice or report
- if there is a current domestic building work dispute under the Domestic Building Contracts Act 1995 relating to the rental premises
- if there is a current dispute under Part 10 of the Owners Corporations Act 2006 (a dispute between owners, residents and/or the manager) which affects the rental premises
- whether the rental premises is subject to the owners corporation rules (the rental provider must attach these the rules to the application form).
Terms that cannot be in a rental agreement
Agreements can include additional terms and conditions if the renter or rental provider requests them, but there are some conditions that are not allowed. If a rental provider includes conditions that are prohibited, they will be invalid and the rental provider may face penalties. Read about what’s allowed and what’s not allowed.
What rental providers must give renters
At the start of every rental agreement, the rental provider or agent must give renters:
- a copy of the rental agreement if it’s in writing
- a copy of our Renters guide either as a paper copy or digitally if you have agreed to receive documents electronically
- a phone number in case you need urgent repairs done out of business hours
- the rental provider or agent’s full name, a postal address for sending them documents, and an email address (if they agreed in writing to receive notices and other documents electronically)
- a set of keys for each renter who signed the agreement
- 2 copies of the condition report (or one electronic copy).
If renters had to pay a bond, the rental provider must give them:
If there is an owners’ corporation, renters must be given a copy of their rules.
Checklist for signing a rental agreement
- The agreement is not incomplete or blank.
- The bond is not more than one month's rent unless the rent is more than $900 per week.
- You are not required to pay more than one month's rent in advance (unless your rent is more than $900 per week and you choose to).
- You are provided with at least one way to pay the rent without fees (other than your own bank fees).
- Negotiate any additional conditions that you want in the agreement (for example, that the rental provider will replace the oven within 6 months).
- There is no charge to prepare the rental agreement.
You might also want to check that you agree with negotiable terms in the agreement about things like:
- pets
- cleaning
- gardening, mowing or general maintenance
- changes to the property.