Fundraiser responsibilities

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Maintain financial records

Registered fundraisers must keep accurate financial records in accordance with Part 3 of the Fundraising Act 1998.

Complete annual statements

Registered fundraisers must complete annual statements in order to continue fundraising.

We will mail the annual statement form to you directly (approximately six weeks before the due date) every 12 months after your registration date. Note: annual statement forms are not available before this time.

If you lose your annual statement form and wish to obtain a replacement copy, download a blank Fundraiser annual statement (Word, 427KB).

The annual statement form will ask you for the following information:

  • confirmation of your registration details
  • your gross proceeds (that is, the amount of funds raised before costs are taken out) during the last 12 months
  • the names of beneficiaries and the amounts they each received
  • an estimate of your gross proceeds for the next 12 months
  • an estimate of the percentage of these gross proceeds that will go to beneficiaries in the next 12 months. This should be reasonably accurate to provide a guide for the donating public.
  • a copy of your most recent financial statements.

Notify us if registration details change

You must notify us of any of the following changes within the time shown, using the Fundraiser change of details (Word, 271KB):

Change or event:

Notify us within:

An appeal manager is changed

28 days

A fundraiser or an appeal manager is found guilty of a disqualifying offence, becomes insolvent, or becomes a represented person under the Guardianship and Administration Act 1986 because of an injury, illness or disability.

28 days

A new beneficiary is added (note: you must also provide a written letter of consent from each new beneficiary)

28 days

A commercial fundraiser is retained

28 days from the date the agreement is entered

A contact person is changed

7 days

A responsible person is changed (for associations incorporated outside Victoria)

7 days

If you have a registration period of longer than three years, you must also notify us of any changes to the:

  • the percentage of funds to be distributed to the beneficiary
  • the bank account used to deposit proceeds (provide the new account details)
  • the type of fundraising activity or method of distributing the proceeds.

Renew registration

You must renew your registration at least 28 days before it is due to expire.

For more information, view our Renew fundraiser registration page.

Clearly identify collectors

Collectors in public places must wear clearly visible identification badges detailing the fundraiser they are representing and clearly showing if they are a paid collector or volunteer.

Download our Sample identification badge for collectors (PDF, 28KB).

Collection tins must be secure, clearly labelled and consecutively numbered.